Agency payroll
Payroll built for weekly, timesheet-driven pay
Agency payroll is not monthly payroll done more often. It is a different job.
Overview
Volume, variability and a workforce that notices immediately.
A weekly agency payroll has a cut-off every few days, timesheets arriving late from multiple sites, several pay rates per worker, assignments starting and ending constantly, and a workforce for whom a short payment this Friday is a genuine problem this Friday.
That combination breaks payroll processes designed around a monthly salaried run. It needs a process built for the pace.
- Weekly and fortnightly processing
- Timesheet collection and validation
- Multiple pay rates per worker
- Assignment-based pay and cost coding
- Overtime, shift premiums and uplifts
- Holiday pay accrual and payment
- High-volume starters and leavers
- Right-to-work data alongside payroll records
- Umbrella and PAYE worker distinctions handled correctly
- Client-level and assignment-level reporting
- Attachment of earnings orders
- Pension assessment for variable-hours workers
- Same-week query resolution
- A named contact who knows your consultants by name
The weekly cycle
How a weekly run is actually held together.
Every step has a deadline, and the whole thing collapses if one of them slips quietly.
Cut-off
Timesheets in by an agreed time — chased, not simply awaited.
Validate
Hours, rates and assignments checked against what was booked.
Query
Discrepancies raised with consultants immediately, not after processing.
Process
Run prepared, calculated and reconciled.
Approve
You approve before submission and payment.
Pay
Payslips issued, submissions filed, reports out.
Why it matters commercially
Pay workers wrong and you lose them to the agency down the road.
In a market where workers choose between agencies, payroll reliability is a retention tool, not an admin function.
Worker retention
Consistent, correct, on-time pay is one of the few things a worker can compare between agencies.
Consultant time
Every pay query is time your consultants spend not filling roles.
Client confidence
Payroll problems become client problems the moment a worker walks off site.
Scalability
A process that copes at 40 workers and at 400 without being rebuilt.
Next step
Get an agency payroll quote.
Tell us the worker numbers, frequency and how your timesheets currently arrive. We will quote on the actual processing involved.
Get a payroll quote
Three steps. We price on what your payroll actually involves, not a headcount guess.
Your payroll enquiry has been received.
We will review your requirements and come back with a written quote and a proposed switching timetable. If your next pay run is at risk, call us and say so.
Questions
Common questions
We agree a cut-off with you and hold to it, because the alternative is a run that is never finished. Where a genuine late timesheet arrives, we agree in advance how it is handled — usually a supplementary payment rather than delaying the whole run.
Yes. Different assignments, different rates, different cost codes, in the same week, is standard agency processing.
Yes, calculated on the appropriate basis for the worker's pattern and shown clearly on the payslip so it does not become a query.
Yes. Reporting by client, assignment and cost code is usually what agencies need most and what generic payroll setups handle worst.
Discuss the numbers with us at quote stage. We would rather tell you honestly where our capacity sits than take on a volume we cannot process to deadline.
Everything Managed. Nothing Overlooked.
Everything managed. Nothing overlooked.
One accountable team across property, payroll, people and contracts.